Events & Conferences

Leveraging Social Media Partnerships for Your Event

January 26, 2012 by Kari Rippetoe

As we’ve worked with more and more events over the last couple of years, we’ve come to realize the importance of building lasting relationships that provide promotional value to everyone involved. Don’t get me wrong, everything we do is about building lasting and valuable relationships through social media with people who can help spread the word. But we’ve taken that a step further with our event clients by building cross-promotional partnerships on their behalf – what we call Social Media Partnerships.

What are Social Media Partnerships and how can they be valuable to your event? They provide a way for you to team up with a company or organization to create mutually-beneficial social media marketing opportunities. Many events (like conferences and trade shows) have sponsors and media partners who help promote the event to their audiences in a variety of ways – such as banners, offers and promotions, and coverage. By adding a Social Media Partnership level, you can create additional opportunities for promotion of your event through social media channels – not just Twitter or Facebook, but via groups, blogs, forums, newsletters and online communities. There’s incredible potential in Social Media Partnerships to reach hundreds or even thousands of prospective attendees through partner networks.

What to look for in a Social Media Partner:

Relevance: Look for blogs, online communities, or associations with the most potential to reach your audience. Conduct research for those discussing or championing topics covered at your event.
Reach: Vet prospective partners based on how many of the right people they’re reaching. Find out how many newsletter subscribers, blog readers, group members and social network followers they have (Twitter, Facebook, etc).
Opportunity: Identify as many different opportunities a partner can offer to promote your event. Can they write a blog post, tweet, post to their Facebook page, or run a banner? How about including a mention in their next newsletter or podcast?

How can you leverage Social Media Partnerships for your event?

A Social Media Partnership is about building a mutually-beneficial relationship with the partnering company or organization, while getting as much promotional value as possible from the partnership. We work with our event clients to put together an agreement that outlines exactly what both sides will be providing and receiving. If you already have a trade and barter agreement for other marketing and media partnerships, it will provide a good template for a Social Media Partnership agreement. The main difference, however, will be the inclusion of social media promotion and exposure.

Here are a few strategies you can use:

Co-branding opportunities: Offer logo exposure on your event website and in onsite printed materials (such as show programs and signage) as a Social Media Partner, while your Partner runs a banner or logo on their website. A high-profile, credible Partner will lend brand equity to your event and raise its profile through their endorsement. You can also give your Partners exposure through your Facebook page, or even by adding their videos to your event’s YouTube playlist.
Exclusive offers and discounts: Remember, a Partnership will need to provide value to the Partner and to their readers or members. For instance, you could give them an exclusive discount code to offer their communities online.
Contests and promotions: Provide a free pass to your event for your Partner to give away through a contest on their website or via Twitter. Here’s a great example of a giveaway held on CodeBetter, an online community for web developers and programmers. Through a partnership with our client, Visual Studio Live!, they gave away a pass to attend a conference and even chipped in money for travel expenses!
Social capital: Leverage your Partner’s social networks by asking for tweets, posts on their Facebook page, or through their LinkedIn group (if they have one). Provide them with tweets and trackable links they can use (like a campaign tracking URL to your website shortened through a service like Bitly).
Email communications: Ask for a mention for your event in your Partner’s next newsletter before the event, or even for a dedicated promotional email sent to their list (where you agree to provide them with the HTML content).
Coverage: Provide your Partner with a press pass to attend your event and cover it for their blog or publication. This will result in even more exposure both during and after your event!
Onsite advertising opportunities: If it’s appropriate for your Partner and space is available, offer a small booth space to them so they can get in front of your attendees. Another option may be to provide them space in the press room for their marketing materials.

Do you currently leverage social media relationships for event partnerships? If so, how? Tell us how it’s working for you!

7 Ways to Build Community (and Interest) with Twitter Chats

May 23, 2011 by Kari Rippetoe

Online chats have really evolved since the days when AOL was king. In this day and age of social media where our online conversations have been condensed down to bite-sized nuggets of 140 characters or less, chatting has moved from the IM chatrooms to Twitter. A natural progression, since Twitter is already being used by millions of people to converse with each other daily.

Enter Twitter Chats. While not a new concept (Twitter chats have been around for at least a few years), they’re still fantastic for connecting with people in much the same way the original chatrooms allowed.

There are Twitter chats that happen daily for a variety of topics (check out this comprehensive list of Twitter chats to find one that interests you), and it’s incredibly easy to join the conversation. Simply follow the assigned hashtag for the chat you want to participate in and include that hashtag in your chat-related tweets. Tweetchat is the foremost tool available for Twitter chats, allowing you to easily follow a specific hashtag in a dedicated “room” and automatically include that hashtag in your tweets (so you don’t have to type it yourself). Twitter chats usually take place at a certain scheduled time on a regular basis (check with the moderator of a particular chat for its schedule) and last for about 30 minutes to an hour.

It’s equally easy to create and moderate your own Twitter chat, and it can be used as a powerful community-building, networking and marketing tool for businesses, events, associations and nonprofits. Here are 7 ways Twitter chats can be used to help you connect with your customers, prospects, base, members and others in your industry:

Pre-event mingling: If you’re a conference or event organizer, a Twitter chat can be a great way for attendees to mingle with each other before the event and get advice from both you and each other. An example of this is #nabchat, which is a Twitter chat we organized before the NAB Show (our client) for veteran and newbie attendees alike to connect with each other.
Feedback: Let’s say you’re beta-testing a new product or service before it launches. Why not hold a Twitter chat with your beta testers to get their feedback? This also allows you to connect on a more personal level with those who may be your customers in the near future.
Crowdsourcing: Along the same lines as using a Twitter chat for customer feedback, it can also be used to crowdsource ideas – i.e. event sessions, fundraising ideas, or even product ideas.
Thought-leadership: If you’re leading weekly Twitter chats about important topics within your industry or niche, you’ll quickly establish yourself and your organization as a thought-leader. You might even consider engaging and partnering with an expert in your industry to share in leading your chats periodically. Engage 365, an online community for event professionals, does an excellent job of this with their weekly #engage365 Twitter chats, enlisting the help of industry experts to moderate on different chat topics.
Interviewing an industry expert or leader: Twitter chats can also be used to conduct “Twitterviews” with other industry thought leaders (for instance, speakers at an upcoming conference). These are usually much more tightly moderated, with discussions and Q&As happening during a specific time period.
Rallying your base and fundraising: Nonprofits and political campaigns can use Twitter chats to generate excitement and discussion around a specific cause or platform and encourage people to donate or get involved. An example of this is #SOSFood, which was a series of Twitter chats for food bloggers to help raise money for our client, Share Our Strength. The chats themselves were about food-blogging topics, but participants were encouraged to donate to Share Our Strength during the chats.
Getting to know you: At the heart of all Twitter chats is simply getting acquainted and networking with your fellow Tweeps over a topic in which you share an interest!

How have you used Twitter chats or seen them used successfully as a marketing or community-building tool? Leave a comment and tell us about it!

Using LinkedIn for Events: Join the #Engage365 Chat on Friday, 1/28

January 26, 2011 by Kari Rippetoe

Back in October, we moderated a chat for Engage 365 on how event professionals could utilize new Twitter features and Facebook groups for event promotion and community-building (you can read the archived chat here). Ever since then, I’ve wanted to have a similar discussion with social media and online community rock stars in the events industry about LinkedIn. We’ve seen huge improvements to their platform recently, so why not talk about using those improvements to our benefit?